Membership Categories

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Categories of CNN Members

There are three types of Members –

Institutional Members,
Individual Members, and
Associate Members.

Each member will following acceptance as a Member comply with all provisions of CNN Policies and Procedures applicable to that category of Member.

Institutional Member

A corporation, society or legal entity that operates a hospital with a treatment facility providing care for newborn infants which hospital is located in Canada approved by the Executive Committee may apply to become an Institutional Member.

A corporation, society or other legal entity that does not operate a hospital with a treatment facility providing care for newborn infants but (i) is affiliated or otherwise involved with one or more of those corporations, societies or other legal entities that does or (ii) has a role or interest in neonatal-perinatal medicine that would make its admission as an Institutional Member of benefit to CNN (the “Affiliated Applicant”) may apply to become an Institutional Member.

An application to become an Institutional Member will be reviewed and either approved or rejected in accordance with the processes and requirements established by the Executive Committee from time to time.An Affiliated Applicant that becomes an Institutional Member will not be required to collect and provide data to CNN to be used in the creation of the CNN Core Database. The Executive Committee may also exempt an Affiliated Applicant that becomes an Institutional Member from compliance with any other provision of these Policies and Procedures that it considers inconsistent with the operations of the Affiliated Applicant. However the Executive Committee may as a condition of its approval of a membership application by an Affiliated Applicant require that Affiliated Applicant to enter into an undertaking to conduct other identified activities or provide other identified support to CNN.

Application: Application for membership must be submitted to the Chair of the Executive Committee or to the Project Coordinator.

Membership Fee: There is no membership fee for an Institutional Member

Inter-Institutional Agreement: Each Institutional Member will concurrently with becoming a Member enter into an Inter-Institutional Agreement with Mount Sinai Hospital substantially in the form attached as Appendix A and any renewal or replacement agreement approved by the Executive Committee for such period of time as it remains a Member (the “Inter-Institutional Agreement”).

Health Information Agreement: An application for membership shall identify laws in force in the jurisdiction in which the applicant conducts operations which are applicable to the disclosure of data by the applicant in accordance with the Inter-Institutional Agreement and which require the recipient of such data to enter into an agreement respecting the disclosure and use of such data. Where any such requirement is identified the Institutional Member and Mount Sinai Hospital will enter into such an agreement of any renewal of the same concurrently with entering into the Inter-Institutional Agreement. Representation: An Institutional Member will in conjunction with submission of its application for membership and as required thereafter designate a neonatologist, or a clinician who cares for infants in an equivalent capacity, at the site of that Institutional Member as its Site Investigator with the rights and responsibilities outlined in these Policies and Procedures.

Renewal and Termination: Membership of an Institutional Member is on-going until terminated by: (i) the Institutional Member giving written notice to that effect to the Chair of the Executive Committee; (ii) by the Chair of the Executive Committee giving written notice to that effect to the Institutional Member if it fails to comply with any obligation of that Institutional Member pursuant to these Policies and Procedures or pursuant to the Inter-Institutional Agreement..

Site Investigator of Institutional Member

A Site Investigator will:

• attend at least one CNN meeting a year, and make every effort to participate in meetings to represent the Institutional Member’s site regarding policies and decisions;

• hire and supervise one or more Research Assistants at the Institutional Member’s site;

• ensure data collection required by the Institutional Member under the Inter-Institutional Agreement is maintained and up-to-date and submitted in accordance with the Inter-Institutional Agreement and that the same is in compliance with local regulations governing the Institutional Member;

• ensure all data collected by the Institutional Member under the Inter-Institutional Agreement is stored and maintained, with back-up in accordance with Institutional Member Information Systems requirements;

• ensure local IRB or Ethics Review Boards have reviewed and approved the participation of the Institutional Member in CNN and that renewals are completed each year with copies of each approval and renewal sent to the CNN Coordinating Centre.

If a Site Investigator fails to comply with the foregoing requirements, the Institutional Member that designated such Site Investigator may if it so determines, and shall upon notice to that effect from the Scientific Director, remove the designated individual as Site Investigator and designate an alternate individual who meets the requirements of these Policies and Procedures.